Streamline the Deal: Why Hotels Need to Ditch Outdated Signing Methods

The process of signing hotel contracts often feels like a step back in time. Despite the availability of modern solutions, the majority of hotels still rely on PDF, Word, and, shockingly, even Excel for contracts. This approach creates a cumbersome workflow for clients, who are expected to print, sign, and scan or mail the document back.

The numbers speak for themselves: less than 5% of hotels currently use digital signature platforms, according to Surf Office’s data on thousands of hotel contracts. This missed opportunity not only wastes time but also leaves a negative impression on clients accustomed to more efficient solutions.

Digital signature tools, like PandaDoc, DocuSign, or Dropbox Sign, offer an affordable, user-friendly alternative. These platforms allow you to upload documents, add signature fields, and send a secure link for clients to sign online. The process is streamlined, professional, and fast, ensuring that no deal gets delayed due to paperwork hassles.

More importantly, adopting digital signatures shows that your hotel values efficiency and client convenience. In today’s competitive market, details like this can make or break a client’s decision to work with you again. It’s not just about closing contracts—it’s about creating a seamless experience that leaves clients feeling valued.

The hospitality industry thrives on delivering exceptional service, so why not extend that philosophy to your contract process? Make it easy for clients, and they’ll be more inclined to work with you in the future. Ditch the PDFs and Excel files—embrace digital solutions, and elevate the way you do business.